Contract management
Contracts that live in the system, not in a drawer.
Each contract tracks what was agreed, delivered, certified and still owed, and when it expires. Nobody has to remember to look.
The repository
One record per agreement, with its own dates.
The award writes the register, so it is complete and current.
- GeneratedBuilt from the award and the region's clause rules. Parties, values and governing law are not retyped.
- SignedE-signature on both sides, with the signed copy on the record.
- TrackedMilestones, obligations, retention and expiry, each with its own status.
- AlertedA contract entering its renewal-notice window adds a pipeline entry, with a start-by date.
Contract repositoryEvery agreement, its dates, and what is outstanding.
For the buyer
From award to signature without leaving the record.
The award already holds what the contract needs.
- SimpleGenerate the contract from the award. Edit the clauses you need to.
- ThenIf contract reviews are switched on, record legal, commercial and technical sign-offs.
- ThenSet milestones, obligations and retention for certification and payment to check against.
- ComplexFlag an active contract as a standing arrangement for call-offs at agreed prices. Nothing is ordered under it, replenishment included, until its own reviews clear.
Contract detailWhat was agreed, what is outstanding, and what comes next.
For finance
Pay for what was certified, not what was invoiced.
A milestone must be achieved, then certified by someone else, before it can be invoiced.
- GateWhoever achieved a milestone cannot certify it. The attempt is refused and recorded.
- ThenThe invoice is matched against the certified milestone.
- ThenApprove for payment, then record the payment and its reference.
- ComplexRelease retention separately once the final obligation is met.
Invoices and matchingThe match, the decision and the payment record.
For the supplier
Sign it, then see what is expected of you.
Obligations sit on the screen the supplier invoices from, not in a filed PDF.
- SimpleReview and e-sign the contract in the portal.
- ThenSee milestones, what is certified and what is paid.
- ThenInvoice against the order or milestone, not into an inbox.
- ComplexKeep certifications and insurance current. They are chased before they lapse, and a lapse blocks an award.
Supplier portalThe supplier's view of the agreement and what it owes.
For a procurement director
Nothing expires quietly.
Most contract value is lost at the end: an unreviewed auto-renewal, or a re-tender started too late.
- SeesWhat expires when, and what is inside its notice window.
- DoesWorks the renewal entries the system created, with start-by dates from the notice period.
- SeesWhich agreements are standing arrangements, so repeat demand is called off.
- ProofSpend under contract is measured, not guessed.
Renewals in the planContracts in their notice window, already on the plan.