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Procure-to-pay · United Kingdom

Built for the Procurement Act 2023.

The rules changed on 24 February 2025. Atlas runs the whole cycle to the new rules. Open and competitive flexible procedures, assessment summaries and the 8-working-day standstill. Then PO, invoice and payment.

Procurement Act 2023 native Central & sub-central authorities Public & private sector A UK instance on request
.../rules
Procurement Rules generated for a UK contracting authority under the Procurement Act 2023
The real settings screen

Not a currency symbol. The whole UK rulebook.

This is the real settings screen. Choose the UK and it sets GBP, VAT and the Procurement Act 2023 thresholds. That covers below-threshold duties, the light-touch regime, and the Act’s own goods, services and construction bands.

  • Currency, tax and thresholds set for the UK from day one
  • Procurement Act 2023 thresholds for goods, services and construction. Loaded for government and MASH bodies.
  • Need another region? Switch it on this screen. Nothing else to set up.
.../settings
Region profile settings — United Kingdom
Region ProfileGBP · VAT 20% · Procurement Act 2023 thresholds.
Public sector Central gov · Local · NHS · Education

The new rules, run correctly.

For contracting authorities under the Procurement Act 2023. Central government, local authorities, NHS bodies, schools and universities. You are held to the procedure you publish.

  • The three award routes. Open procedure, competitive flexible procedure, and direct award on a Schedule 5 ground.
  • Conditions of participation, shortlisting and negotiation. Set up and recorded as you publish them.
  • Assessment summaries and the 8-working-day standstill handled by the system, not a checklist
  • Thresholds built in: £135,018 central, £207,720 sub-central, £5,193,000 works (from 1 Jan 2026, VAT-inclusive)
  • Exclusion grounds, KPI publication and contract-change notices covered throughout
  • Hosted in Canada, in one region. Policy says data must stay in the country? A dedicated UK instance is possible by separate agreement.
.../rules
Procurement Rules, generated from this organisation's live configuration
Methodology PlaybookEvery Act route, with its legal basis.
.../sourcing
Sourcing pipeline
Sourcing & EvaluationOpen or competitive flexible, with committee scoring.
Held to what you publish

Design the procedure, then run exactly that.

The competitive flexible procedure gives you freedom. Then it holds you to it. Atlas keeps the procedure you published and the record that proves you followed it.

  • Sealed bids opened by a named person. Scorers do not see price.
  • Minimum requirements and award criteria fixed, then enforced
  • Every question, stage and score kept for the assessment summary and any challenge
  • Contract award notices and transparency records built from the same data
Private sector Mid-market · Construction · Manufacturing

Control spend. Manage suppliers.

For UK companies that want the visibility a finance director expects. Without a six-figure suite or a year-long rollout.

  • See and cut spend that skips the process. Put more of it under contract, in sterling.
  • Approvals and delegation that match your own sign-off limits
  • A full view of each supplier’s risk and performance. Hard blocks stop the wrong vendor.
  • Contracts with renewal alerts. Framework call-offs for repeat buys.
  • Connects to eleven accounting systems. QuickBooks Online, Xero, Business Central and Sage Accounting are proven on live ledgers. NetSuite, Sage Intacct, Sage 300, Sage X3, SAP S/4HANA, Oracle Fusion and BILL are built. Each is proven on your own ledger at onboarding. Older ledgers pull a feed.
  • Live in days to weeks, not a year
.../spend
Spend analysis in GBP
Spend AnalysisUnder-contract, off-process and cycle times — in £.
.../suppliers
Supplier master
Supplier MasterRisk, performance and lifecycle in one view.
Know who you're paying

Suppliers managed, not just listed.

One full record for each supplier: risk, performance and status. The details that get abused are controlled. So a purchase never reaches the wrong supplier.

  • No awards to suspended, on-hold or debarred suppliers
  • Bank-detail changes are locked down. It is the most abused field in procurement.
  • A supplier portal. Suppliers register, quote, get POs, send invoices and get paid. They keep their own documents and bank details up to date.
  • Exclusion-ground declarations and expiring documents tracked automatically
  • Social-value and local-supplier spend tracked for reporting
The gap it fills

Most tools are still built for the old rules.

The Procurement Act 2023 changed the procedures, the notices and the standstill. Much of the market was built for the old rules. It still leaves you to stitch the cycle together.

Old-regime tools still talk about restricted procedures and OJEU notices. The Act replaced them.
Built for the Act. Open and competitive flexible procedures, assessment summaries, transparency notices and the 8-working-day standstill.
Find a Tender and eSourcing portals publish the notice. Evaluation, contracts, POs and invoices are left to spreadsheets.
Runs the whole cycle. Procedure, evaluation, award, contract, PO, receipt, invoice and payment, in one flow with a full audit trail.
Most tools serve the public or the private sector. Not both.
One system serves both. The Act’s procedures on for an authority. Lean for a company.
Enterprise suites can do it all. For six figures a year and a twelve-month rollout.
A fraction of the cost and time. Live in days to weeks.
Generic tools treat the 30-day payment terms the Act passes down the supply chain as an afterthought.
Built into the contract and PO terms. The statutory payment duties are there from the start.
Most products cannot tell a public body which country its data sits in.
A UK instance, on request. Hosted in Canada today. A dedicated UK instance is possible by separate agreement. The country is named in that agreement.
Connects to your stack

Works with the systems you already run.

Atlas keeps the procurement record and posts straight to your connected ledger. An older ledger pulls a read-only feed on its own schedule. Contracts and milestones reach AP with no manual handover.

  • Coded bills post to all eleven connected ledgers. Purchase orders post to eight, journals to six.
  • Older ledgers pull read-only feeds as JSON or CSV: purchase orders, invoices, suppliers, contracts and journals
  • The feeds work with SAP, Oracle, Sage or your own system. No middleware.
  • Sign in with your existing Microsoft, Google or Okta accounts
  • One secured API key. Integration stays off until you switch it on.
.../integrations
Integration Hub — ledger connections and feeds
Integration HubPosts to your ledger, or feeds an older one.
See it on your own procurement

Procurement, to the new rules.

A short demo on your categories, thresholds and sector, public or private. The full cycle, end to end, run to the Procurement Act 2023.

Book a demo

The Procurement Act 2023 applies to England, Wales and Northern Ireland. Scotland runs its own regime. Atlas does not carry it yet; it is configured on request.